When to Upgrade (RA to Compliance Suite)
When to Upgrade: From Registered Agent to a Full Compliance Suite
RA handles **legal mail** and **Service of Process**. A compliance suite adds **calendars, filings, licenses, BOI monitoring, multi-state entity management, document trails,** and **SLA-driven workflows**—so deadlines and audits stop being “heroics.”
RA (Baseline)
- Receives SOP & state notices.
- Forwards docs; you handle filings.
- One RA per registered state.
Compliance Suite (Upgrade)
- Annual report filings + tracking.
- Calendar/ICS + multi-reminders.
- License renewals & BOI change monitoring.
- Entity data room & audit trails.
Who Should Upgrade?
- Multi-state footprint or fast expansion.
- Frequent notices, licenses, or vendor audits.
- Noisy inbox → missed reminders.
- Outside investors/board expectations.
📈 Maturity Model
Basic RA + manual calendars; risk of human error remains.
- 1 — RA-only: accept/forward. No systemization.
- 2 — Calendar-Aware: ICS events, manual tasks.
- 3 — Suite-Lite: annual reports filed, SOP register, playbooks.
- 4 — Multi-State Suite: licenses, BOI monitoring, unified portal.
- 5 — Governance Suite: board calendars, D&O renewals, audits.
🚨 Upgrade Signals
Check what applies; we’ll output recommended next steps.
🧩 What’s in a Compliance Suite?
| Component | What It Delivers | Why It Matters |
|---|---|---|
| RA + SOP Portal | Time-stamped intake, routing to legal@/ops@ | Never miss service; SLA tracking |
| Annual Report Filing | Deadline tracking & filing services | Avoid penalties/delinquency |
| License Management | Local/state renewals; evidence archive | Pass vendor audits; keep selling |
| FinCEN BOI Monitoring | Change detection & reminders | Stay federal-compliant |
| Entity Data Room | Charters, EIN, minutes, resolutions | Single source of truth |
| Calendar Automation | ICS packs, staggered reminders | Reduces human error |
| Audit Trails | Who did what, when | Proves compliance |
| Alerts & Escalations | Rules-based email/pager alerts | Fast response to risk |
🧰 Bundle Builder & ROI Estimator
Toggle features, estimate workload and risk reduction. (Use your provider’s actual pricing when finalizing.)
Footprint
Include Features
Assumptions (edit)
Estimated Annual Cost
- RA (all states): $0
- Suite add-ons: $0
- Platform base: $0
- Total: $0
Annual ROI (Time & Risk)
- Hours saved: 0 (est.)
- Value of time: $0
- Late fee risk avoided: $0
- Net Benefit: $0
Rule-of-thumb time savings: 2–3h/yr per state for annual report handling; 1–2h/yr per license; calendar automation saves ~6–10h/yr across the portfolio. Late-fee risk is scenario-based; we use a small default below (editable in code if you want to harden assumptions).
👥 RACI (Template)
| Task | R | A | C | I |
|---|---|---|---|---|
| Annual report filings | Ops | Legal | RA Provider | Finance |
| License renewals | Ops | Legal | Local advisor | Sales |
| SOP intake & routing | RA Provider | Legal | Ops | Exec Sponsor |
| BOI change monitoring | Legal | GC | Ops | HR |
| Calendar/ICS maintenance | Ops | Legal | — | All Teams |
📜 SLA Snippets (Copy/Paste)
Core Service Levels
🚀 Onboarding Plan (Typical 2–3 weeks)
- Sign order; designate entities/states; grant portal access.
- RA verification + change filings (if switching providers).
- Calendar import (ICS packs); set legal@ / ops@ routing rules.
- Annual report inventory; license register intake; BOI baseline.
- Data room load (charters, EIN, minutes, resolutions).
- Runbook review; dry-run upcoming deadlines; finalize SLAs.
We can mirror this in your PM tool (Asana/Jira/ClickUp) and attach checklists to each task.
FAQ
Can I keep my current RA and add “suite” features?
Often yes. Many suites are provider-agnostic and can work alongside your existing RA, or you can consolidate during onboarding.
Does a suite replace legal counsel?
No. It operationalizes compliance; counsel still advises on lawsuits, subpoenas, complex licensing, or disputes.
What about BOI privacy?
BOI is a federal filing (generally non-public). The suite helps keep it updated when officers/owners/addresses change.
Will this handle payroll tax, sales tax, or corporate tax returns?
Those are separate workstreams. A suite can track deadlines or store confirmations, but filing is usually done by tax providers.
Ready to explore a Compliance Suite?
Ameen Systems can map your footprint, price options, and run a 30-min bundle design workshop.