Privacy Policy

Last updated: June 9, 2026

This Privacy Policy describes how Ameen Systems, LLC (“Ameen Systems,” “we,” “us,” or “our”) collects, uses, and protects information when you visit ameensystems.com or use our services.

1. Information We Collect

We collect information in the following ways:

• Information you provide directly: such as your name, email address, phone number, business details, and project information when you submit a form (e.g., Start a Project, Support, NDA Request) or communicate with us by email.
• Account and portal information: if you use our Client Portal, we store login credentials, project files, and support request history associated with your account.
• Automatically collected information: such as IP address, browser type, device information, and pages visited, collected through standard web server logs and analytics tools.

2. How We Use Your Information

We use the information we collect to:

• Respond to inquiries and provide quotes for our services
• Deliver and manage the services you’ve purchased, including web development, Care Plans, business formation, plugins, and resume services
• Send service-related communications, such as project updates, invoices, and Care Plan renewal notices
• With your consent, send marketing communications about new services, promotions, or compliance reminders
• Improve our website and services, including diagnosing technical issues

3. Email Communications

When you submit a form on our website, your information may be added to our customer relationship management system (FluentCRM) so we can follow up and keep you informed about your project or services. Marketing emails include an unsubscribe link, and you may opt out of non-essential communications at any time. Service-related emails (such as invoices or security notices for active clients) may continue regardless of marketing preferences, as they are necessary to deliver the services you’ve engaged us for.

4. Cookies & Tracking

Our website may use cookies and similar technologies to remember preferences, understand how visitors use the site, and improve performance. You can control or disable cookies through your browser settings; doing so may affect some site functionality.

5. How We Share Information

We do not sell your personal information. We may share information with:

• Service providers who help us operate our business (such as hosting providers, email delivery services, payment processors, and form/CRM tools) under agreements that limit their use of your information to providing services to us.
• Government agencies, when required as part of business formation services you’ve requested (e.g., filing formation documents with a Secretary of State).
• Legal authorities, if required to comply with a legal obligation, protect our rights, or ensure the safety of our users.

6. Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information, including secure hosting, regular software updates, and access controls on our Client Portal. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Your Choices & Rights

You may request access to, correction of, or deletion of your personal information by contacting us at the email below. You can unsubscribe from marketing emails at any time using the link included in those emails. Depending on your location, you may have additional rights under applicable privacy laws.

8. Children’s Privacy

Our website and services are intended for business use by adults and are not directed to children under 13. We do not knowingly collect personal information from children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be reflected by an updated “Last updated” date at the top of this page.

10. Contact Us

Questions about this Privacy Policy, or requests regarding your personal information, can be sent to hello@ameensystems.com.